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Vacancies

Russian Speaking PA to CEO, Central London – FILLED.

London
Industry Administrative and Secretarial
Location London
Job Type Permanent
Salary £25000 — £30000 per annum
Date 16 December 2013

This is a great opportunity for a high caliber, experienced Russian Speaking PA to join a dynamic financial services team in Central London.
You will be supporting at directors level, looking after a top Executive of the corporation – diary and ever changing travel arrangements, documents and correspondence management, expense claims, projects support and translation, as well as some financial statements analysis. You will be expected to become the Director’s true ‘right-hand person’. In return, you will be joining a very close-knit team, with professional attitude to work and good career prospects.

The main responsibilities for the job are:

Complex diary management
Drafting correspondence
Preparing documents of restricted access
Keeping an up-to-date filing system of business, private and confidential documentation
Organising international and in-land travel with detailed itineraries, including accommodation, venues for meetings, refreshments, travel and car parking to insure trips are as comfortable as possible
Producing weekly reports/figures for CEO
Organising external meetings, board meetings, calls, restaurant bookings and events and managing logistics
Ensuring adequate facilities and documentation is available for meetings and providing catering at meetings in discreet manner
Updating company activity plans and departmental calendars to ensure all goals are achieved in set-out time lines
Sorting internal and external correspondence, flagging up any urgent matters and forwarding to appropriate member of staff for follow-up
Providing occasional support to other Board directors and working closely with trading, marketing and finance departments
Supporting activities of other departments and providing IT support as and when required; helping other staff to ensure task deadlines are met
Providing cover for other members of staff to allow them attend training sessions
Organise new comer’s packs/ NT accounts/ all laptop/blackberry/ other equipment queries/breakdown.

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