We use cookies on this website, you can read about cookies and GDPR Privacy Policy here >>.


Russian- Speaking EA and Office Manager. Mayfair Filled

Industry Administrative and Secretarial, Personal Assistant
Location London
Job Type Temporary
Visa No visa sponsorship provided
Salary £45000 — £55000 per annum
Date 29 January 2020

We are looking for an experienced Executive Assistant to contribute to the growth of an ambitious firm and provide one-to-one support to one of the senior executives. The purpose of the job is to deliver comprehensive assistance to the very busy MD with a range of secretarial and admin duties on business and personal level.


  • Extensive diary management, organising internal and external meetings with various parties
  • Arrange full spectrum of travel services, often with last-minute changes: air and train tickets, accommodation, conferencing facilities, taxis and chauffeurs. Preparing itineraries for both business and personal trips
  • Maintain accurate travel records for tax and immigration purposes
  • Expenses and invoices administration with a sharp eye on tax implications and in line with the company’s policies
  • Restaurant bookings, catering for business meetings at the office
  • Assistance with preparing documents: printing, scanning, binding & filing
  • Meeting and greeting visitors of all backgrounds and at all levels of seniority
  • Other general secretarial duties, inc. arranging couriers
  • Personal support to MD’s family members
  • Maintain a relationship with the main contractors and suppliers (building managements, air-con engineers, office and groceries suppliers, cleaners).
  • Stock control
  • Ensure all office equipment is in working order and liaise with IT & sub-contractors where necessary
  • Set up hot desks for visitors and international colleagues
  • Maintain and develop a relationship with travel agencies, inc. feedback sessions and negotiation of new corporate rates for hotels worldwide
  • Assist in the on-boarding process for new hires, maintain HR files
  • Organise team events and support Group-wide initiatives & projects
  • Manage a team of administrative staff ensuring sufficient cover at all times
  • Supervise and monitor day-to-day work of administrative staff, step in as a holiday/sickness cover if necessary
  • Follow the holiday approval process and maintain the records
  • Perform mid-year and year-end performance appraisals of administrative staff in accordance with the company’s policy and follow up on action points


Required behaviours and experience:

  • Friendly and intelligent with excellent work ethic. “Can do” attitude
  • Emotionally mature with the ability to work under pressure and be a good team player
  • A professional appearance at all times
  • Timekeeping and organisational skills are essential
  • Anticipate needs and act independently, able to interpret instructions correctly
  • An ability to protect the reputation and integrity of others through strict confidentiality. Discretion is paramount, as this role will require support with highly confidential matters.
  • Flexible approach to working hours
  • Strong MS Office skills – Microsoft Word, Outlook, Excel and PowerPoint
  • Previous experience in a similar role
  • At least 7 years of living experience in London
  • Native Russian speaker and fluency in English (oral and written) is essential




Become a part of this unique opportunity, apply now!

If you would like to register your CV for similar roles in the future, please fill in the form and submit your resume now

Apply for this job