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Vacancies

Russian Speaking Corporate Personal Assistant, Central London

London
Industry Administrative and Secretarial, Personal Assistant
Location London
Job Type Permanent
Salary £35000 — £43000 per annum
Date 19 November 2021

Our client is one of the world’s largest natural gas producers, looking for a diligent and dependable Russian Speaking Corporate Personal Assistant to join their team. The Personal Assistant will report to an Executive Assistant and will be a part of the Global Group Secretariat. The PA will work as part of the EA’s team working with a number of departments, projects and Department Heads. 

Duties & Responsibilities:

  • Rapport: build a strong understanding of the department’s/ project’s/ Head’s dynamic and priorities. Ability to adapt to their working style and methods. Build a strong relationship with the EA and work to her energy level and scope of work
  • Staying on top: take proactive ownership of relevant diaries including all appointments and meetings and related arrangements aiming to maintain a healthy work/life balance for primary stakeholders. This includes managing highly complex and ever-changing meetings schedule and travel arrangements (flights, hotels, transfers, visas etc)
  • Purchase Order Administrator: raising, processing and monitoring purchase orders and related invoices, ensuring prompt payments
  • Take ownership and proactively manage monthly expense claims
  • Russian language. As a native Russian speaker, the PA will be expected to provide support with Russian-language correspondence in internal systems, providing translations when necessary and liaising with translation agencies
  • Have good knowledge of and adhere to Company policies and Secretariat standards.
  • Team player: build and maintain a strong network of relationships within the company, as well as with relevant stakeholders to ensure smooth flow of communication; Provide cover for the other PAs/EAs, as and when required
  • Event organisation including departmental and team away days
  • General administrative duties including filing, maintenance of electronic folders on the company network
  • Co-ordination of ad-hoc projects
  • Collation and consolidation of team and management reporting

Skills & Competencies:

  • Excellent written and spoken English and Russian including grammatical proficiency
  • Excellent interpersonal skills, including the ability to deal effectively and politely with all members of the organisation
  • Able to work with lack of clarity/minimum of instructions
  • Able to cope well under stress, demonstrating high energy level
  • Able to cope with multiple priorities and changing environment
  • Innovative, proactive and forward-thinking– the ability to think and plan ahead
  • Diligent and dependable
  • Able to work as part of a team as well as individually
  • Mature and professional attitude to work
  • Good numeric and analytical ability including spreadsheet skills
  • Thorough organisational, planning and administrative skills

Experience:

  • Knowledge of Russian business environment is a strong advantage
  • Experience of working in an international organisation with an overseas parent company is an advantage

Education:

  • Degree level education, any additional business-focused qualification is an advantage

Become a part of this unique opportunity, apply now!

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