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Vacancies

EA to Partners. Mayfair, London

United Kingdom
Industry Administrative and Secretarial, Personal Assistant
Location United Kingdom
Job Type Permanent
Salary £40000 — £45000 per annum
Package Bonus and corporate benefits
Date 12 September 2018

This role presents an excellent opportunity for an evolving PA/EA to contribute to the growth of an ambitious firm.

The purpose of the job is to deliver a comprehensive support to three Senior Partners with a range of secretarial duties on business level along with some personal requests as and when required.

The PA represents the Partners internally and externally – on the phone, via email and face-to-face. The person who fills this role therefore needs to have the ability to portray Company’s values and professionalism at all times. In this busy and fast-paced environment it is crucial to be organised and able to multi task and prioritise whilst remaining composed and focused at all times.

Responsibilities:

– Extensive diary management, organising internal and external meetings with various parties

– Arrange full spectrum of first class travel services: taxis, chauffeurs, airport “Meet and greet” services, air and train tickets, accommodation, conferencing facilities

– Help with visa and passport applications including assistance with general immigration matters

– Expenses administration with a sharp eye on tax implications

– Organise couriers, taxis, restaurant bookings

– Assistance with preparing documents: editing, printing, scanning, binding, filing

– Personal support to Senior Partners and their families as and when required

– Providing refreshments and arranging occasional lunch and dinner catering in the office

– Other general secretarial duties

– Assistance to Office Manager and Personal Assistant to Managing Partner when required

Required behaviours and experience:

– a minimum of 4 years of EA experience

– Friendly and intelligent with excellent work ethic

– Professional appearance at all times

– Excellent time keeping and organisational skills are essential

– Anticipate needs and act independently

– “Can do” attitude

– An ability to work under pressure and be a good team player

– An ability to protect reputation and integrity of others through strict confidentiality

– Flexible approach to working hours

– Knowledge of the Microsoft suite of applications – Outlook, Word, Excel, PowerPoint

– Fluency in English (oral and written) is essential

– Fluent Turkish or French would be a great bonus

 

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